{"id":2716,"date":"2019-11-07T14:55:10","date_gmt":"2019-11-07T14:55:10","guid":{"rendered":"https:\/\/scolma.org\/?p=2716"},"modified":"2024-06-19T16:04:48","modified_gmt":"2024-06-19T15:04:48","slug":"scolma-agm-2019-minutes","status":"publish","type":"post","link":"https:\/\/scolma.org\/?p=2716","title":{"rendered":"SCOLMA AGM 2019 – MINUTES"},"content":{"rendered":"

SCOLMA<\/strong><\/p>\n

(UK Libraries and Archives Group on Africa)<\/strong><\/p>\n

Minutes of the 57th Annual General Meeting held at the University of Edinburgh, Edinburgh, on Monday 10th June 2019 during the annual conference, \u2018Decolonising African Studies: questions and dilemmas for libraries archives and collections.<\/span><\/p>\n

 <\/p>\n

Present<\/strong>: Patricia Hewitt, Alison Metcalfe, Sarah Rhodes, Marion Wallace, Dawn Wright, Charles Fonge, Jenni Skinner, Mandy Banton, Stephanie Kitchen, Julia de Mowbray<\/p>\n

 <\/p>\n

Apologies were received from Barbara Spina, Terry Barringer, and Lucy McCann<\/p>\n

 <\/p>\n

1. Minutes of last meeting<\/strong><\/p>\n

The minutes of the 56th Annual General Meeting (posted on the SCOLMA website http:\/\/scolma.org<\/a>) were approved as a true and complete record.<\/p>\n

 <\/p>\n

2. Report of the Chair<\/strong><\/p>\n

The Chair\u2019s report was presented by Marion Wallace on behalf of Lucy McCann.\u00a0\u00a0 She commented on the success of the 2018 Annual Conference held in Birmingham (\u2018Things Come Together?: Literary Archives from, in and for Africa\u2019) which drew in speakers and participants from Africa, Europe, the US and the UK. \u00a0She thanked the University of Edinburgh, ASAUK and Taylor and Francis for their support for the 2019 Conference, and the speakers for the wide range of interesting subjects covered. In particular she thanked Rohan Jackson, the ECAS 2019 Conference Administrator, who had been invaluable in making the practical arrangements on SCOLMA\u2019s behalf.<\/p>\n

The Printing Place continued to make an excellent job of producing ARD and we are pleased that number 133 has been published containing some of the papers from last year\u2019s conference on African literary archives.\u00a0 Number 134, with further conference papers is at the printers now. \u00a0\u00a0The next (special) issue will focus on archives in Ethiopian Studies in conjunction with Dr Sophia Thubauville from the Frobenius-Institute, Frankfurt.\u00a0 There will be future discussions to consider making ARD available online.<\/p>\n

SCOLMA has continued its usual activities, including regular involvement with ELIAS and ASAUK, holding seminars and maintaining its website. \u00a0It was noted that SCOLMA had voiced its concern with an open letter to Baroness Amos in regard to the proposed cuts to SOAS Library, which houses one of the most important African collections in the UK.<\/p>\n

Committee members were thanked for their contributions and enthusiasm over the year.\u00a0 In particular Alison Metcalfe, SCOLMA Treasurer, who has kept our finances in good order and will be stepping down this year.\u00a0 Marion Wallace also gave the Committee\u2019s thanks to Lucy McCann for her unstinting tenure as Chair over the past five years as she also prepared to step down.<\/p>\n

The full report is attached below.<\/p>\n

 <\/p>\n

3. Financial statement and approval of audited accounts<\/strong><\/p>\n

The Treasurer, Alison Metcalfe, gave her report on the audited accounts for 2018.\u00a0 It was noted that income from both conference registrations and ARD subscriptions was up on the previous year.\u00a0 Subscriptions were up substantially on 2017, when income had been low due to delays with ARD publication. A good number of subscriptions have now been renewed. Work is ongoing to chase outstanding subscriptions.<\/p>\n

Conference income for 2018 was also up on the previous year, due largely to generous support from our sponsors.\u00a0 This enabled SCOLMA to provide funding for the keynote speaker and support two speakers coming from Africa. \u00a0Peter Westley has agreed to produce the audited accounts for 2019, at the same fee as previous years.<\/p>\n

The report on expenditure was as follows. Printing and distribution costs were lower than in 2017, although the same number of issues of ARD (three) were produced in 2018.\u00a0 Some work has been carried out to calculate an average cost of printing per copy to inform future discussions about the costs of printing ARD, and a possible revision of subscription fees.<\/p>\n

Administration and editorial expenses were lower in 2018, as 2017 had included several years\u2019 worth of web maintenance fees.\u00a0 Now up to date, these should remain fairly static in 2019.<\/p>\n

Conference expenditure was substantially higher in 2018 as a result of providing support to a number of speakers, as described above.<\/p>\n

2019 update: \u00a0ARD – The second and final issue for 2018 is due to be published very soon, bringing ARD back on track. The cost of printing and distribution against subscription income means that subscription price revision for 2020 should be considered in order that the journal can continue to cover its costs. This would be the first review since 2013.<\/p>\n

The balance of account has increased since the 2017 AGM.\u00a0 Outstanding costs include the web maintenance fee, editor\u2019s honorarium, and conference charges. The balance of account at 7th June 2019 – \u00a314,155.82.<\/p>\n

The approval of the accounts was proposed by Patricia Hewitt, seconded by Charles Fonge, and passed unanimously. Peter Westley was reappointed as auditor, proposed by Alison Metcalfe, seconded by Stephanie Kitchen and agreed unanimously.<\/p>\n

 <\/p>\n

4. Appointment of Officers and Committee<\/strong><\/p>\n

The following nominations have been received<\/p>\n

Officers<\/strong>:<\/p>\n

Chair \u2013 Marion Wallace, British Library<\/p>\n

Secretary \u2013 Sarah Rhodes, Bodleian Libraries, University of Oxford<\/p>\n

Treasurer \u2013 Patricia Hewitt, Robert Sainsbury Library, university of East Anglia<\/p>\n

Editor – Terry Barringer\u00a0(individual member)<\/p>\n

Web manager \u2013 Jenni Skinner, African Studies Library, University of Cambridge<\/p>\n

Programme secretary – Dan Gilfoyle, The National Archives<\/p>\n

Development officer \u2013 [vacant]<\/p>\n

Elected<\/strong><\/p>\n

Charles Fonge, Borthwick Institute, University of York (elected 2018)<\/p>\n

Lucy McCann, Bodleian Libraries, University of Oxford<\/p>\n

Alison Metcalfe, National Library of Scotland<\/p>\n

Katie Sambrook, King\u2019s College London (elected 2018)<\/p>\n

Nicky Sugar (Bristol Archives) (elected 2017)<\/p>\n

Co-opted<\/strong><\/p>\n

Barbara Spina (individual member)<\/p>\n

Dawn Wright, SOAS Library<\/p>\n

Proposed by Dawn Wright, seconded by Jenni Skinner. These were elected nem con<\/p>\n

ASAUK reps:<\/strong> Stephanie Kitchen, International African Institute and Toby Green, Kings College London (for Cambridge meetings).<\/p>\n

It was noted that Marion Wallace would act as Chair for one year in the first instance.<\/p>\n

 <\/p>\n

5. Any other business<\/strong><\/p>\n

It was proposed by Alison Metcalfe and seconded by Sarah Rhodes to increase, from 2020, individual ARD subscription rates from \u00a345 to \u00a350, and institutional rates from \u00a355 to \u00a360 per annum.\u00a0 It was deemed necessary to ensure that costs would be covered going forward.<\/p>\n

 <\/p>\n

Secretary:<\/strong> Sarah Rhodes (sarah.rhodes@bodleian.ox.ac.uk<\/a>)<\/p>\n

13 June 2019<\/p>\n","protected":false},"excerpt":{"rendered":"

SCOLMA (UK Libraries and Archives Group on Africa) Minutes of the 57th Annual General Meeting held at the University of Edinburgh, Edinburgh, on Monday 10th June 2019 during the annual conference, \u2018Decolonising African Studies: questions and dilemmas for libraries archives and collections.   Present: Patricia Hewitt, Alison Metcalfe, Sarah Rhodes, Marion Wallace, Dawn Wright, Charles […]<\/p>\n","protected":false},"author":12,"featured_media":1428,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":[],"categories":[6],"tags":[49],"_links":{"self":[{"href":"https:\/\/scolma.org\/index.php?rest_route=\/wp\/v2\/posts\/2716"}],"collection":[{"href":"https:\/\/scolma.org\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/scolma.org\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/scolma.org\/index.php?rest_route=\/wp\/v2\/users\/12"}],"replies":[{"embeddable":true,"href":"https:\/\/scolma.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=2716"}],"version-history":[{"count":2,"href":"https:\/\/scolma.org\/index.php?rest_route=\/wp\/v2\/posts\/2716\/revisions"}],"predecessor-version":[{"id":2718,"href":"https:\/\/scolma.org\/index.php?rest_route=\/wp\/v2\/posts\/2716\/revisions\/2718"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/scolma.org\/index.php?rest_route=\/wp\/v2\/media\/1428"}],"wp:attachment":[{"href":"https:\/\/scolma.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=2716"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/scolma.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=2716"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/scolma.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=2716"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}