This notice explains what personal data SCOLMA holds about members, subscribers, enquirers and associates, why it is held, how it is used and how it can be corrected or removed.<\/strong><\/p>\n What personal data do we hold?<\/strong><\/p>\n The personal data we routinely collect when you join as a member or subscriber includes your name and title, your postal address, email address, in some cases telephone number, and how you pay.<\/p>\n We process the personal data of enquirers, associates and suppliers as part of our correspondence or business with them. For those who visit our website data collected includes your IP address, geographical location, browser type, referral source, length of visit and number of page views.<\/p>\n Why is personal data held and what is our legal basis for processing data?<\/strong><\/p>\n SCOLMA holds personal data in order to conduct its operations and activities and administer its members and subscribers. The legal bases for processing personal data are explicit consent (membership\/subscription applications and renewals, requests to be on mailing list, use of website) and meeting the requirements of a contract. We may also rely on the legitimate interests basis for processing personal data.<\/p>\n How do we use personal data?<\/strong><\/p>\n We use personal data to manage and administer membership and subscriptions, to issue subscribers and purchasers with copies of our publications, to answer enquiries, to issue invitations to our events, to manage events and provide hospitality, and to keep in contact for these purposes. Whom do we share personal data with?<\/strong><\/p>\n SCOLMA\u2019s committee members have access to personal data to allow them to carry out their legitimate tasks and offices. We will not share your data with anyone else without your specific consent.<\/p>\n How do we keep your data secure?<\/strong><\/p>\n Your data can only be accessed by SCOLMA committee members who require it to carry out their legitimate tasks and by our publishers if you receive our publications. Your data is stored securely and we will not share your details with anyone without your specific consent.<\/p>\n How long do we keep personal data? How do we use cookies?<\/strong><\/p>\n Our website uses cookies which are small pieces of information sent to your computer and stored on your hard drive to allow that website to recognise you when you visit. They collect statistical data about your browsing actions and patterns and do not identify you as an individual. It is possible to switch off cookies by setting your browser preferences although this will have a negative impact on the usability of the website.\u00a0 Please see point 2) in our detailed website privacy policy below for further details on our website’s cookie policy.<\/p>\n Your rights<\/strong><\/p>\n You have the right to be informed of and request copies of the personal data we hold about you and to have it corrected, updated or erased in line with the provisions of the General Data Protection Regulation.<\/p>\n Please contact the Chair, Jenni Skinner<\/a><\/p>\n Right to complain<\/strong><\/p>\n If you are unhappy about the way your information is being handled you have the right to complain to the Information Commissioner\u2019s Office (www.ico.org.uk\/concerns<\/a>).<\/p>\n This notice was last updated in January 2024.<\/p>\n By using our website and services, you accept the terms detailed in this Privacy Policy in full.
\nTo meet specific legal requirements we maintain records, such as accounting records.
\nFor archiving purposes we may maintain and preserve selected records as archives for their enduring evidential, historical or research value.<\/p>\n
\nWe share some data (names, emails and postal addresses of those receiving print issues) with our publishers, Cambridge University Press, in order to dispatch our publications to subscribers, purchasers, editors and reviewers and to assist in the resolution of any queries relating to publications. Cambridge University Press’s privacy notice can be seen on its website at https:\/\/www.cambridge.org\/legal\/privacy<\/a>
\nPersonal data is also shared with third party providers who will process it to support us in fulfilling our obligations and responsibilities, for example software and system providers. Some third party providers such as Google store data outside the EEA or EU. Google\u2019s privacy policy is available at https:\/\/policies.google.com\/privacy<\/a> .
\nWe may also share data with government departments or agencies to whom we have a statutory obligation to release information on a case by case basis in accordance with data protection laws.<\/p>\n
\nWe keep personal data for as long as it is needed for the purposes for which it was collected and in line with legal requirements.<\/p>\n<\/h3>\n
The following information represents the Privacy Policy for the Scolma.org website<\/h3>\n
\nIf you disagree with the terms detailed herein or any part of this Privacy Policy, you must not use our Website or Services.<\/p>\n