Notice Board

SCOLMA AGM 2018 – Minutes

SCOLMA

(UK Libraries and Archives Group on Africa)

Minutes of the 56th Annual General Meeting held at the University of Birmingham on Monday 10th September 2018 during the annual conference, ‘Things come together?: Literary archives from, in and for Africa’.

 

Present: Terry Barringer, Pat Hewitt, Lucy McCann, Alison Metcalfe, Sarah Rhodes, Marion Wallace, Dawn Wright, Charles Fonge, Dan Gilfoyle, Jenni Skinner, Laurence Byrne, Katie Sambrook, Mandy Banton, Sue Houchins, Linda-Susan Beard

Apologies were received from Alison Metcalfe, Stephanie Kitchen, Barbara Spina, Nicky Sugar.

 1. Minutes of last meeting

Mandy Banton asked to be noted in the minutes of the last meeting as being present. The minutes of the 55th Annual General Meeting (posted on the SCOLMA website http://scolma.org) were approved as a true and complete record.

2. Report of the Chair

Lucy McCann presented her report as Chair. She commented on the success of the 2017 Annual Conference (‘Document to Digital: how does digitisation aid African research?) held at the National Library of Scotland and the issue of African Research and Documentation (ARD) based upon it.  She thanked the University of Birmingham, ASAUK and Taylor and Francis for their support in hosting the 2018 Conference, and the speakers for the wide range of interesting subjects covered.

The Printing Place continued to make an excellent job of producing ARD and we are pleased that numbers 128 to 132 have been published over the last year, catching up with our publication schedule.  SCOLMA has continued its usual activities, including regular involvement with ELIAS and ASAUK, holding seminars and maintaining its website. Committee members were thanked for their contributions and enthusiasm.

It was with sadness that we marked the death of two valued SCOLMA friends in recent months – Alan Bell, Librarian of Rhodes House from 1981 to 1993, and a member of SCOLMA during those years who passed away in April, and Tony Kirk-Greene, distinguished Africanist and honorary member of SCOLMA who died in July.

The full report is attached below.

3. Financial statement and approval of audited accounts (tabled on behalf of the Treasurer)

The Chair presented Alison Metcalfe’s report on the audited accounts for 2017 as she was unable to attend.  It was noted that ARD subscription income was down again this year explained by the level of non-renewals for 2017 from EBSCO, the subscription agent used by the majority of SCOLMA’s subscribers.  During 2018 EBSCO’s system had flagged ARD as delayed which meant that subscriptions were not renewed automatically.  Now that publication of ARD is up to date it is expected that renewals for 2017, 2018 and possibly 2019 will be due in the autumn.  Subscriptions handled by Harrassowitz were similarly affected but they have recently asked for pricing information.

Royalties from the Publishers Licencing Agency was also down on the previous year as we had received significant back-payments in 2016. Income from the 2017 annual conference was also lower than the previous year, possibly because it was held in Edinburgh.  This was offset a little by the 2017 conference expenditure being lower as there were no expenses for speakers.

ARD printing expenditure was considerably higher this year as three issues were printed and shipped.  It was agreed at the AGM that the journal’s pricing structure would be discussed at the next SCOLMA Committee meeting in November.

As a result of low subscription income and high expenditure the balance of the account has reduced considerably since last year to £10,579.35.  Anticipated subscription renewals from EBSCO, however, should help to increase reserves.  The approval of the accounts was proposed by Marion Wallace, seconded by Dan Gilfoyle and passed unanimously. Peter Westley was reappointed as auditor, proposed by Pat Hewitt, seconded by Terry Barringer and agreed unanimously.

4. Appointment of Officers and Committee

The following nominations were put forward, including two newly proposed elected members – Charles Fonge and Katie Sambrook:

Officers:

Chair – Lucy McCann, Bodleian Libraries, University of Oxford

Secretary – Sarah Rhodes, Bodleian Libraries, University of Oxford

Treasurer – Alison Metcalfe, National Library of Scotland

Editor – Terry Barringer (individual member)

Web manager – Jenni Skinner, African Studies Library, University of Cambridge

Programme secretary – Dan Gilfoyle, The National Archives

Development officer – [vacant]

 

Elected

Laurence Byrne, Senate House Library (elected 2016)

Charles Fonge, Borthwick Institute, University of York

Pat Hewitt, Robert Sainsbury Library, University of East Anglia (elected 2016)

Katie Sambrook, King’s College London

Nicky Sugar (Bristol Archives) (elected 2017)

Marion Wallace, The British Library

 

Co-opted

Barbara Spina (individual member)

Dawn Wright, SOAS Library

 

These were elected nem con.

ASAUK reps: Stephanie Kitchen, International African Institute and Toby Green, Kings College London (for Cambridge meetings).

It was also noted that both the Chair and the Treasurer would serve for one more year but would like to step down from their posts at the 2019 AGM.

 

6. Any other business

 Lucy McCann was thanked for her role in organising the 2018 conference.

The Chair made an appeal on behalf of Jos University Library in Nigeria.  The Library is seeking hardcopy journals to replace ones lost in a fire in 2016. The British Nigeria Education Trust has arranged warehousing of journals collected until mid-October 2018 and will then dispatch them to Jos University.  Please let her know if you are able to help.

No other business was reported.

 

Secretary: Sarah Rhodes (sarah.rhodes@bodleian.ox.ac.uk)

13.09.18

 

Chair’s Report

2017 conference

We had a highly successful conference at the National Library of Scotland in Edinburgh in September 2017, the first time it has taken place north of the border in SCOLMA’s 55 year history, on the theme ‘Document to Digital: how does digitisation aid African research?’.

The keynote speaker was Jody Butterworth from the Endangered Archives Programme at the British Library who described the diversity of projects in Africa which the EAP has supported over the last 13 years and how this has impacted on research. Tom Cunningham from the University of Edinburgh reflected on running a pilot EAP project to rescue and partly digitise the records of the Presbyterian Church of East Africa in Kenya and Karl Magee from the University of Stirling described a crowd-funding venture to digitise part of the papers of Peter Mackay, a journalist and political activist in several African countries. Other speakers described the use of repeat photography to research ecological change, the project to digitise the records of the courts held in the aftermath of the Rwandan genocide, the development of a national strategy in Sudan to digitise at-risk cultural heritage, and how to stimulate use of digital documents and measure their impact. One pre-recorded presentation was played about the digitisation of audio-visual material at the University of Ghana and questions were asked of the presenter in Accra via Skype, another first for a SCOLMA conference. Several of the conference papers have been published in African Research and Documentation.

We are most grateful to our committee member Alison Metcalfe at the National Library of Scotland and her colleagues who ensured the day ran so smoothly. We are also grateful to our sponsors, Adam Matthew and Taylor & Francis, for their loyal support.

 

2018 conference

This year’s theme is ‘Things Come Together?: Literary Archives from, in and for Africa’. We are most grateful to ASAUK, the University of Birmingham and Taylor & Francis for their support and to our speakers for the wide range of subjects being covered. We are particularly grateful to Elisa Tuijnder, the ASAUK 2018 Conference Co-ordinator, who has been our person on the ground in Birmingham and been invaluable in making the practical arrangements.

 

African Research and Documentation

Our printers, The Printing Place, have continued to make an excellent job of producing African Research and Documentation and numbers 128 to 132 have been published in the last year so that we have now caught up with our publication schedule.  Number 132 contains another major contribution from Hans Zell, a review of the literature on publishing in African languages. This will be an immensely useful reference source and addresses the current debate on publishing in African languages. Contributions and suggestions for articles are always welcome.

 

Committee meetings and seminars

SCOLMA held three committee meetings this year, on 6 November 2017 (SOAS – Senate House North Block), 19 February 2018 (Senate House Library) and 4 June 2018 (Senate House Library). In June Dr Mandy Banton of the Institute of Commonwealth Studies gave an informative and discussion-provoking seminar on the migrated archives and questions around displaced archives.

 

Web presence

We continue to maintain our website and to tweet regularly, using a rota of SCOLMA committee members to keep the information up to date. We now have 466 followers on Twitter, an increase from 379 a year ago.

 

European Librarians in African Studies (ELIAS)

Marion Wallace attended the 12th Annual Meeting of ELIAS at the University of Vienna on 1st June this year which was also attended by librarians and archivists from France, the Netherlands, Switzerland, Germany and Sweden.

There were seven presentations as well as a round-up of news from the different institutions and the business meeting of ELIAS. One theme which emerged was making information available on the internet and Marion presented on research she had recently undertaken on digital sources for African History in Europe while there was also a presentation on the Afrika-Portal being developed in Basel. The problems of fragmentation and the shortcomings of search engines were discussed. There were also presentations on the UN 2030 Sustainable Development Goals and discussion on how libraries could contribute to the decolonising of knowledge.

We are grateful to Dawn Wright for continuing to represent SCOLMA on the ELIAS Working Group.

 

African Studies Association (UK)

We continue to value our close connections with ASAUK. I attended the ASAUK AGM in October and reported on SCOLMA’s activities at Council meetings in December and May. We are very grateful for the input of Stephanie Kitchen as ASAUK representative at our committee meetings.

 

Tributes and Thanks

SCOLMA has lost two valued friends in recent months. Alan Bell, Librarian of Rhodes House Library from 1981 to 1993 and a member of the SCOLMA committee during those years, died in April. Although he did not consider himself an Africanist Alan’s contributions to SCOLMA counsels were wise and valued and he played an active role in organising the 25th anniversary conference. An obituary appears in ARD 132.

Tony Kirk-Greene, distinguished Africanist and honorary member of SCOLMA, died in July. Tony was very supportive of SCOLMA and was the ASAUK representative on the committee for a number of years. We were very pleased that he was able to attend the 50th anniversary conference in Oxford in 2012. There will be an obituary in a future issue of ARD.

I would like to thank our long-serving editor of African Research and Documentation, Terry Barringer, for her sterling work and also Barbara Spina, Alison Metcalfe, Sarah Rhodes and particularly John McIlwaine for their assistance with editorial work over the last year; Alison Metcalfe our Treasurer who has kept our finances in good order and liaised with our printers; Sarah Rhodes our Secretary; our Seminar Secretary, Dan Gilfoyle; and our ELIAS representative, Dawn Wright. Terry Barringer, Pat Hewitt, Alison Metcalfe, Sarah Rhodes, Jenni Skinner and Marion Wallace have served on this year’s conference planning committee and we are grateful for all their work to make today a success.

Lucy McCann, Chair

10.09.18

SCOLMA AGM 2018 – Agenda

 

The 2018 AGM will be held at the University of Birmingham at 1.30p.m. on Monday 10th September 2018 during the annual conference,”Things come together?: Literary archives from, in and for Africa’.

AGENDA

1. Approval of the Minutes of the 55th AGM (posted on our website http://scolma.org ).

2. Report of the Chair 2017/2018 (Lucy McCann).

  1. Financial Statement and approval of audited accounts (Alison Metcalfe).

Appointment of auditor.

  1. Appointment of Officers and Committee.

The following nominations have been received:

Officers:

Chair – Lucy McCann, Bodleian Libraries, University of Oxford

Secretary – Sarah Rhodes, Bodleian Libraries, University of Oxford

Treasurer – Alison Metcalfe, National Library of Scotland

Editor – Terry Barringer (individual member)

Web manager – Jenni Skinner (African Studies Library, Cambridge)

Programme secretary – Dan Gilfoyle, The National Archives

Development officer – [vacant]

 

Elected

Laurence Byrne, Senate House Library (elected 2016)

Charles Fonge, University of York

Pat Hewitt, Robert Sainsbury Library, University of East Anglia (elected 2016)

Katie Sambrook, King’s College London

Nicky Sugar (Bristol Record Office) (elected 2017)

Marion Wallace, The British Library

 

Co-opted

Barbara Spina (individual member)

Dawn Wright, SOAS Library

 

ASAUK reps: Stephanie Kitchen, International African Institute, and Toby Green, King’s College London.

 

  1. Any other business

 

 

SCOLMA AGM 2017 – Minutes

SCOLMA

(UK Libraries and Archives Group on Africa)

Minutes of the 55th Annual General Meeting held at the National Library of Scotland, Edinburgh, on Monday 11th September 2017 during the annual conference, ‘Document to Digital: How does Digitisation Aid African Research.

 

Present: Terry Barringer, Pat Hewitt, Lucy McCann, Alison Metcalfe, Sarah Rhodes, Marion Wallace, Dawn Wright, Mandy Banton, Charles Fonge, Sue Houchins, Jos Damen, Nicki Hitchcott.

Apologies were received from Stephanie Kitchen, Barbara Spina, Laurence Byrne, Dan Gilfoyle, Jenni Skinner, Nicky Sugar.

 

  1. Minutes of last meeting

The minutes of the 54th Annual General Meeting were approved as a true and complete record.

  1. Report of the Chair

Lucy McCann presented her report as Chair. She commented on the success of the 2016 Annual Conference (‘African Medicine Matters: documenting encounters in medical practice and healthcare’) held at the University of Cambridge and the issue of ARD based upon it.  She thanked the National Library of Scotland for hosting the 2017 Conference, Taylor & Francis and Adam Matthew for their support, and the speakers for the wide range of interesting subjects covered.

ARD is now being published in two issues per year but with no reduction in overall content. The Printing Place has made excellent progress in printing the bumper 225 page issue127, with numbers 128 and 129 out imminently.  Number 130 is almost complete.  SCOLMA has continued its usual activities, including regular involvement with ELIAS and ASAUK, holding seminars and maintaining its website. Committee members were thanked for their contributions and enthusiasm, especially Marilyn Glanfield (formerly Web Manager) and Catherine Robertson (Development Officer) for their sterling work over the past few years as they retired from the committee in 2017.

The full report is attached below.

  1. Financial statement and approval of audited accounts

Alison Metcalfe presented the audited accounts for 2016.  She noted that ARD subscription income was down although this may be partly due to the EBSCO renewals not yet in. Royalties from the Publishers Licencing Agency had, however, contributed to income. The annual conference had also made an increasing contribution.

As a result of lower expenditure due to reduced printing costs with the change in the ARD publications schedule the surplus was higher than in 2015 and is currently just over £19,000.

The approval of the accounts was proposed by Dawn Wright, seconded by Terry Barringer and passed unanimously. Peter Westley was reappointed as auditor, proposed by Marion Wallace, seconded by Patricia Hewitt and agreed unanimously.

  1. Appointment of Officers and Committee

The following nominations were put forward:

Officers:

Chair – Lucy McCann, Bodleian Libraries, University of Oxford

Secretary – Sarah Rhodes, Bodleian Libraries, University of Oxford

Treasurer – Alison Metcalfe, National Library of Scotland

Editor – Terry Barringer (individual member)

Web manager – Jenni Skinner, African Studies Library, University of Cambridge

Programme secretary – Dan Gilfoyle, The National Archives

Development officer – [vacant]

Elected

Laurence Byrne, Senate House Library (elected 2016)

Pat Hewitt, Robert Sainsbury Library, University of East Anglia (elected 2016)

Barbara Spina (individual member) (elected 2015)

Nicky Sugar (Bristol Archives) (elected 2017)

Co-opted

Marion Wallace, The British Library

Dawn Wright, SOAS Library

These were elected nem con

ASAUK reps: Stephanie Kitchen, International African Institute and Toby Green, Kings College London (for Cambridge meetings).

5. Nomination of Peter Limb as an honorary member of SCOLMA

It was noted that Peter Limb, well-respected Africana Bibliographer at Michigan State University, had retired in the summer of 2017, returning to his native Australia.  In recognition of his long standing commitment to SCOLMA since the 1980s through articles for ARD, involvement in the SCOLMA book (African Studies in the Digital Age: DisConnects?), and as a regular conference attendee Lucy McCann nominated him to become an honorary member. Terry Barringer seconded the motion and it was agreed unanimously.  The Chair will write to inform him.

  1. Any other business

Charles Fonge, Archivist at the Borthwick Institute (University of York) voiced his interest in York joining the SCOLMA Committee.  It was agreed that Charles be invited to a forthcoming meeting and seminar.

No other business was reported.

Secretary: Sarah Rhodes (sarah.rhodes@bodleian.ox.ac.uk)

18.09.17

 

SCOLMA AGM

11 September 2017

 Chair’s Report

 

2016 conference

We had a highly successful conference in Cambridge in September 2016 on the theme ‘African Medicine Matters: documenting encounters in medical practice and healthcare’. Our keynote speaker was Dr Benson Mulemi of the Catholic University of East Africa who gave an excellent introduction to the day covering many of the issues which were emerged later on. Other speakers covered medicine in Africa during World War I, sources for studying indigenous health, medicine and mission and international NGOs, disease control and the recording and development of traditional medicines and practices. Asha Ahmed Mwilu introduced her fascinating documentary film on traditional and western medicine in Kenya. Papers are being published in African Research and Documentation.

We are most grateful to Jenni Skinner of the African Studies Library and her colleagues in the Alison Richard Building who ensured the day ran so smoothly. We are also grateful to our sponsors, Adam Matthew and Taylor and Francis, for their loyal support.

2017 conference

This year’s theme is ‘Document to Digital: how does digitisation aid African research?’. We are most grateful to the National Library of Scotland, Adam Matthew and Taylor & Francis for their support and to our speakers for the wide range of subjects being covered.

African Research and Documentation

Our new printers, The Printing Place, have made an excellent job of producing African Research and Documentation beginning with number 126 and earlier this year the bumper 225 page number 127 containing Hans Zell and Raphael Thierry’s important study of book donation programmes in Africa. Numbers 128 and 129 are with the printers and number 130 is almost complete. Contributions and suggestions are always welcome.

African Studies in the Digital  Age: DisConnects?

We still have some copies of SCOLMA’s book of selected papers from the 2012 50th anniversary conference about African Studies in the digital age which was published by Brill in September 2014. Copies are available from SCOLMA at the special price of £15. The  book’s details are:

Terry Barringer and Marion Wallace, with Jos Damen, Lucy McCann, John McIlwaine, John Pinfold and Sarah Rhodes (eds), African Studies in the Digital Age: DisConnects? (Leiden: Brill, 2014).

Committee meetings and seminars

SCOLMA held three committee meetings this year, on 14 November 2016 (Senate House Library), 13 February 2017 (SOAS – Senate House North Block) and 15 May 2017 (Senate House Library). In February Katie Sambrook from King’s College London Special Collections gave a seminar on the Foreign Office Library holdings relating to Africa at KCL and in May Marion Wallace reflected on curating the West Africa exhibition at the British Library in 2015-2016.

Web presence

We continue to maintain our website and to tweet regularly, using a rota of SCOLMA committee members to keep the information up to date. We now have 379 followers on Twitter, an increase from 320 a year ago.

European Librarians in African Studies (ELIAS)

Dawn Wright attended the Eleventh Annual Meeting of ELIAS at the University Library, Basel on 28th June this year, a gathering of 22 participants. The morning session included presentations on the Korea-Africa Partnership; on Afrikaportal which will provide access to research materials on Africa; the Namibia Digital Collection, a collaboration between Namibia and Switzerland; a project at Africa Studies Centre Leiden to compare African Studies centres and libraries in Europe; a collaboration between the Nordic Africa Institute and the Tanzanian Heritage Archives Project to exchange scanned material; and on the new building of the Library of Les Afriques dans le Monde in Bordeaux. Three new members, from Vienna, Bordeaux and Frankfurt, joined the Working Group and there was then a visit to an exhibition on Namibian popular music at the Basler Afrika Bibliographien.

We are grateful to Dawn for continuing to represent SCOLMA on the ELIAS Working Group.

African Studies Association (UK)

We continue to value our close connections with ASAUK and a number of SCOLMA members attended the ASAUK biennial conference in Cambridge in September 2016.  I reported on SCOLMA’s activities at the ASAUK AGM held during the conference and attended the ASAUK Council meetings in December and May. We are very grateful for the input of Stephanie Kitchen as ASAUK representative at our committee meetings.

Thank you

SCOLMA is only able to carry out its activities due to the efforts of many people and we are sorry to lose two committee members this year. Marilyn Glanfield, until recently in charge of the African Studies Library in Cambridge, joined the committee in 2005 and served as Programme Secretary from 2007 to 2011 and as Webmaster from 2011 until now. Since the launch of our ‘new’ website Marilyn has ably sorted out problems which have arisen and encouraged us to contribute news and features. Marilyn was also instrumental in organising our very informative and well received ‘Africa and the Moving Image’ conference in Cambridge in 2009.

We are also sorry to lose Catherine Robertson from the University of Birmingham Library where her role is moving away from African studies. Catherine joined the committee in 2009 and has served as development officer for several years. Due to Catherine’s efforts we held a very successful conference at Birmingham in 2014 on ‘African Trajectories: Travel and the Archive’.

I would like to thank our long-serving editor of African Research and Documentation, Terry Barringer, for her sterling work and also Barbara Spina, Alison Metcalfe, Sarah Rhodes and particularly John McIlwaine for their assistance with editorial work over the last year; Alison Metcalfe our Treasurer; Sarah Rhodes our Secretary; our Seminar Secretary, Dan Gilfoyle; and our ELIAS representative, Dawn Wright. Terry Barringer, Pat Hewitt, Alison Metcalfe, Sarah Rhodes and Marion Wallace have served on this year’s conference planning committee and we are grateful for their efforts in making today a success, particularly to Alison who as the local person has shouldered much of the work.

 

Lucy McCann, Chair

11.09.17